PRIVACY AND COOKIES POLICY
Effective Date: April, 15, 2022
Advacheck OÜ, a company duly incorporated under the laws of the Republic of Estonia, with its registered address at Vesivärava 50-201, 10152 Tallinn, Estonia, hereinafter Advacheck, with its Software assists students, teachers, researchers, and employees around the globe in plagiarism detection and creates new opportunities in education.
Advacheck sets high standards in regards to the Privacy of its Users:
- adheres to the highest ethical standards;
- strives to stick to the strictest rules of confidentiality to deserve the trust of Users;
- carefully protects the Users’ Personal Data;
- uses Personal Data only established by operation of law.
Following definitions are given either within the meaning of Regulation (EU) no. 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter GDPR), and taking into account the standards for the protection of Personal Data of the United States of America and Switzerland, Norway, Iceland, Liechtenstein or within the meaning and interpretation that established practice has assigned to such terms, definitions, and word combinations at work in the field of Internet technologies.
- Advacheck Services shall mean services on plagiarism detection provided under this Licensing Agreement.
- Site shall mean a set of web pages located on the Internet, united by a single theme, design, and a single address space of the domain advacheck.com and subdomains.
- User(s) shall mean person(s) who accesses the Site using the capabilities of the Site after completing the registration procedure.
- European Union Users shall mean Users who access the Site from the territory of the European Union and the European Economic Area.
- Data Subject shall mean an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
- Personal Data shall mean any information relating to the Data Subject.
- Cookies shall mean small bits of record-keeping text information that are automatically created and stored in the User’s computer or other devices in order to associate and identify activity with the User.
- Processor shall mean any natural or legal person who processes the data on behalf of the Data Controller. Advacheck may use the services of various Service Providers in order to process their data more effectively.
- Processing shall mean a set of Processor’s actions in relation to the Personal Data of Users, regardless of its location in accordance with the established goals.
- Materials (Documents) shall mean information uploaded by Users to the Site in the form of texts and files.
- European Union Users and International Data Transfers
2.1. Advacheck Services are global by nature. Advacheck may transfer, process, and store some of the Users’ personal information on Advacheck servers or databases outside the European Economic Area (EEA). Whenever Advacheck transfers any information, Advacheck takes measures to protect it.
2.3. Advacheck may disclose Personal Data on a legitimate request from a public authority (for example, to satisfy national security or law enforcement requirements). Personal Data of European Union Users can be presented to the public authority only if there is a request issued in strict accordance with the requirements of the GDPR.
2.4. Data transmission of European Union Users is possible only if there is a direct express consent of European Union User for such a transfer.
2.5. Advacheck does not transfer Personal Data to any third parties, except for the cases stated in the Section 3.
- Data Advacheck Collects and Receives
3.1. In order to provide Advacheck Services, Advacheck may collect or receive data, which may include the information voluntarily provided in the course of filling registration forms, the information provided during the registration process, requests made by the User for other services, or information collected automatically during the course of providing the services.
3.2. Data Users provide Advacheck with
3.2.1. Account Data
126.96.36.199. To gain access to the Advacheck Services, the User must follow the registration process. After the User passes the registration procedure, Advacheck receives and starts processing Personal Data.
188.8.131.52. For the purposes of User registration Advacheck requests the following data: (i) e-mail address; (ii) password.
184.108.40.206. Advacheck requests abovementioned Personal Data for the following purposes: sending system messages to the User including, but not limited to, resetting the password or sending important messages about the Advacheck Services, for example, any changes in the functionality of Site and/or changes in legal and technical documents posted on the Site.
220.127.116.11. Upon completion of the registration procedure, the User may, at his own request, indicate:
- last name;
- middle name;
- profile image;
The above data will be processed and used for communication purposes between Advacheck and Users.
3.2.2. Anonymous data
Advacheck will also collect anonymized details about visitors and their use of Advacheck Services for the purposes of creating aggregate statistics or reporting purposes. However, no single individual will be identifiable from the anonymized details Advacheck collects for these purposes.
3.2.3. Social Media Login
18.104.22.168. User registration is possible by transferring Personal Data from social media. The User determines the amount of Personal Data transferred from social media independently. Advacheck uses their information from social media account only in accordance with their privacy settings Users have set up under their social media account. Accordingly, Advacheck only uses the information to provide Users with the Service at the given moment. Such information, which Users allowed the social media to share with third parties, is subject to the privacy settings that Users have set in the social media.
22.214.171.124. If the User uses this method of registration on the Site, Advacheck also asks for the minimum Personal Data about the User, namely the e-mail address. The received Personal Data from social media will be used for the purposes of login or sign-up only.
126.96.36.199. When uploading files for the purpose of using the Advacheck Services to check the presence of text reuse in the text of the document, Advacheck Software compares the text with other documents contained in the database to search for identical fragments of text documents. Advacheck Software automatically retrieves the name of the author of the text if it is contained in the text. Advacheck Software may request the User to provide the name of the author of the text. Users can correct the name of the author of the text. This data is used only to calculate originality percentages and create the Software Report.
188.8.131.52. By uploading a file to the Site, the User creates the Materials.
184.108.40.206. A user who is not the author of the text uploading it to the Site is liable in case of using other people’s Personal Data due to their possible presence in the document.
220.127.116.11. Advacheck has the right to remove the document if Advacheck receives claims for the removal of any document illegally used by the User.
18.104.22.168. Materials and Software Reports are saved in the Advacheck database so that the User can refer to the Software Report, edit it or re-check the Materials. Advacheck uses the content of Materials only for processing User requests and reporting to the User. Advacheck does neither publish nor index Materials, except for the direct request of the User.
3.3. Data Advacheck Collects Automatically
3.3.1. Usage Data
When the User uses the Site, information about (i) the IP addresses of the Users; (ii) log-files; (iii) browser type; (iv) device screen size is automatically collected for the purposes of monitoring the attendance of the Site.
3.3.2. Cookies and Similar Technologies
22.214.171.124. Cookies do not typically include names and/or email addresses and/or other Personal Data. In fact, they typically contain anonymous information that is required for the better functionality of the Services.
126.96.36.199. Advacheck uses the following first-party cookies on the Site:
Domain – advacheck.com
Cookie Name – cc.granted, Expiration – 1 year, Description – Used to store granted Privacy and Cookies Policy acception
Cookie Name – .AspNetCore.Culture.E, Expiration – Session, Description – Used to store information on which language Users prefer
188.8.131.52. Users can control whether or not cookies are allowed through their browser. If the User chooses to disable cookies, the browser may limit the use of certain features or functions of the Site or service.
184.108.40.206. Advacheck may use third-party analytics providers software to allow Advacheck to better understand the functionality of Advacheck Software on Users’ devices, including but not limited to, Google Analytics (collectively “Third Party Analytics Providers”). They collect only anonymous User data. Advacheck does not link the information within the analytics software to any personal information Users submit within the Advacheck Services. The information about Users’ use of Advacheck Services, may be transmitted to and stored by Third-Party Analytics Providers’ servers, which may also be located outside of the European Economic Area.
220.127.116.11. The following are third parties that Advacheck uses for analytics:
To prevent Google Analytics from using their data through a web browser, Users can get the Google Analytics Opt-out Browser Add-on at https://tools.google.com/dlpage/gaoptout/.
3.4. Advacheck does not verify the authenticity of the Personal Data provided by the User. Advacheck policy is based on the fact that the User provides reliable and sufficient personal information to register on the Site.
3.5. The accuracy of the Personal Data provided by the User is presumed unless proven otherwise.
3.6. The User is responsible for the authenticity of the Personal Data specified by him during the registration procedure on the Site, as well as for all consequences, damages, and harm caused to third parties and the Controller arising as a result of this.
- How Advacheck Uses Personal Data
4.1. During the processing of Personal Data, the following actions can be taken: collection, recording, systematization, accumulation, storage, change (updating, modification), extraction, use, blocking, deletion.
4.2. The processing of Personal Data is carried out by the Processor by maintaining databases in an automated manner or by other lawful means. Personal Data is stored on servers located in the European Union.
4.3. Users, regardless of the applicable mode, submit Consent to the processing of Personal Data for each of the specified processing purposes. Advacheck keeps before the withdrawal or until the receipt of the notice of the removal of the data the consent. Advacheck takes all possible measures to remove the User’s data as soon as possible from the moment the application is received from the User.
4.5. Personal Data is not available to other Users of the Site.
- How To Exercise Personal Data Rights
5.1. Users have certain choices available to them when it comes to their information. Below is a summary of those rights, how to exercise them, and any limitations.
5.2. Delete User’s Data (Right to Erasure): In certain territories (including the European Union) Users can ask Advacheck to erase or delete all or some of their Personal Data (e.g. if it is no longer necessary to Provide Services to Users). As a result of deleting their Account, Users will lose access to most Advacheck Services, including the Account access and information linked to the Account.
5.3. Right to Object: In certain territories (including the European Union) where the processing of their Personal Data is based on legitimate interests, Users can use their right to object at any time. If Users object, Advacheck will no longer process their Personal Data unless there are compelling and prevailing legitimate grounds for the processing, or the data is necessary for the establishment, exercise, or defense of legal claims.
5.4. Access User’s Data (Right of Access): Upon their request, Advacheck will provide Users with a copy of their Personal Data in a structured, electronic format.
5.5. Change or Correct User’s Data (Right to Rectification): Users can edit some of their Personal Data through their account. Users can also ask Advacheck to change, update or fix their data in certain cases, particularly if it’s inaccurate.
5.6. Users have the right to request a copy of their information, to object to Advacheck use of their information, to request the deletion or restriction of their information, or to request their information in a structured, electronic format.
5.7. For European Union Users only. Data Portability: Data portability is the ability to obtain some Personal Data in a format that Users can move from one service provider to another (for instance, when Users transfer their email address to another carrier). Depending on the context, this applies to some, but not to all of user data.
5.8. Users can exercise their right by following these steps:
5.8.1. User needs to log in to his account using an e-mail address and password or social media account;
5.8.2. User selects the “Profile” menu item in the navigation bar to open the user profile and perform the necessary actions with Personal Data;
5.9. Users’ requests and choices may be limited in certain cases, such as when fulfilling their request would reveal information about another person, or if Users ask to delete information which Advacheck is permitted by law or has compelling legitimate interests to keep.
- Security Safeguards
6.1. Advacheck strictly follows the privacy rules of the Personal Data of all Site Users.
6.2. Advacheck takes all necessary measures to protect Personal Data provided by the User from unauthorized access, alteration, disclosure, or destruction, including: provides continuous internal verification of data collection, storage and processing processes and security; provides physical security of the data, preventing unauthorized access to the technical systems providing the work of the Site, in which the Processor stores Personal Data; provide access to Personal Data only to those employees of the Advacheck or authorized persons to whom this information is necessary for the performance of labor duties, as well as the exploitation, development, modification, changes, and improvement of the Site.
6.3. The information publicly disclosed by the User, as well as information that can be received by the parties or third parties from sources to which there is free access to any person is not confidential.
6.4. Advacheck never sends any e-mails to the User with a request to indicate (excluding situations when the Advacheck asks for confirmation of the first entered data) or otherwise inform the Processor their e-mail address and password when registering on the Site or log in, or the details of access to other social media.
6.5. In case the User loses the details of access to the Site (e-mail address and/or password), a message to the User of the lost details is carried out by Advacheck. In order to receive the message, the User should request the support service. The user receives the requested data at the e-mail address specified during registration on the Website or at the specified e-mail address in the User’s request.
6.5. The Controller and the Processor take the necessary measures or ensure their acceptance of the protection of Personal Data from unauthorized access to them, the result of which can be the destruction, modification, blocking, copying, provision, distribution of Personal Data, as well as other illegal actions in their processing. At the same time, the Controller and the Processor shall not be liable for the safety of Personal Data in the event of hacking of their protection by intruders (third parties) using technical and other means and capabilities, as well as in the case of the transfer or failure of the User to exercise due diligence in the matter of preserving his Personal Data.
6.6. Users must analyze the text for the availability of state, commercial, tax, medical, banking, and other secrets before uploading the document to the Site and, in case of any secrecy in the document, assess the possibility of placing the document on the Site. Due to the specifics of the site’s service, Advacheck does not have the ability to analyze the text. In case of disclosure of information that is a state, commercial, tax, medical, banking, or another secret by posting text on the Site, the responsibility is assigned to the User. In the event that Advacheck has adverse consequences in connection with the disclosure by the User of information that is a public, commercial, tax, medical, banking, or another secret, Advacheck has the right to demand compensation for damages by the User.
6.7. Advacheck endeavors to keep their Personal Data safe and secure at all times.
6.8. Advacheck data is stored with robust physical, digital, and procedural safeguards in place to protect Users Personal Data, including the use of SSL encryption, redundant servers, and data centers, and sophisticated perimeter security.
6.9. Advacheck continuously audits for security vulnerabilities and makes software patching a priority. The password is required to access the Site services and Personal Data, therefore, Users should keep the password confidential.
- Age limit
7.1. Users under the age of 16 years are not allowed to register on the Site.
7.2. Advacheck does not knowingly request, process, or store information about the date of birth of the User and his age.
7.3. In case of detection of violation of the age limit by Users, Advacheck immediately stops processing such User’s Personal Data.
7.4. If Users believe that Advacheck might have any data from or about a child under the age of 16, they may contact Advacheck.
8.1. Advacheck does not advertise on its Site.
8.2. Advacheck does not send advertising messages to its Users.
- Period of Validity of the User’s Consent to the Personal Data Processing
9.1. Advacheck stores the User’s data until the Account is deleted and is necessary for the provision of services to the User.
9.2. Advacheck has the right to delete the Account and all the data upon expiry of the Licensing period or in case the User violates the terms and conditions of the Licensing Agreement.
9.3. Users may withdraw consent where the processing of their Personal Data is based on consent, by contacting Advacheck as explained in Section 11. If Users withdraw their consent, it will not affect the lawfulness of processing based on their consent before its withdrawal.
- Contact Advacheck
If Users have any questions about how their Personal Data is collected, stored, shared, or used, or if Users wish to exercise any of their data rights, please contact Advacheck at:
Address: Vesivärava 50-201, 10152 Tallinn, Estonia
Contact E-Mail: firstname.lastname@example.org